Oral Presentations
Timing
You will have 15 minutes for your oral presentation, including time for questions. Aim for your talk to last for approximately 12 minutes, allowing 3 minutes for questions. There will be a 5 minute break between each talk to allow participants to move between rooms.
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Equipment
Session room laptops are Windows-based with Microsoft Office. For better time management, presenters cannot use their own computers. Presentations should be brought along on USB memory devices and transferred to the session room laptop before the breakout session.
Format
Presentations must be in PowerPoint (.ppt, .pptx) or Adobe PDF (.pdf) format. Please preview Mac-created PowerPoints on a PC for compatibility. Please write your name in the filename of your presentation. Please use the Widescreen 16:9 aspect ratio.
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Pre-session preparation
Please bring your presentation on a USB memory device and load it onto the session room laptop during the first half-hour break of the day you are presenting. This also applies for the presenters that have to present during the afternoon. Assistance will be available.
Arrive Early
Arrive early for your session to ensure your presentation is properly saved and runs smoothly.
Looking for some advice on how to give an engaging scientific presentation? Check out this article:
Poster Presentations
The poster session will take place on Wednesday, June 4 from 1730 - 1930 in the Fire room. You will be allowed in at 1500 to set up your poster space.
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Please print your poster before you arrive at the venue, as there will be no services on site.
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Drinks and appetizers will be served in the main hall during the event, and all participants will be encouraged to attend.
Poster presentation requirements
Presenter attendance:
Presenters are required to be at their posters during the designated poster session to discuss their work with attendees.
Poster printing and size:
Please print your poster before you arrive at the venue, as there will be no services on site. Posters should be A0 size, with portrait orientation (84.1 cm wide x 118.9 cm high or 33.1 inches wide x 46.8 inches high). Materials for attaching posters to display panels will be provided by the organizers.
Poster board assignments:
Each poster board will be numbered. Please ensure your poster is placed in the correct location according to its assigned number.​
Suggestions for effective poster design
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Clarity and Simplicity:
Aim to present your work in a clear, visually engaging, and concise manner. Avoid cluttering the poster with excessive text or data. Simple and interactive is best. Try to use less than 200 words. -
Readability:
Ensure the poster can be read from a distance of 2 meters. Use large typefaces, bold lines for graphs, and high-contrast colors for optimal visibility. -
Content Organization:
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(Co-)Author information and affiliations
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Objective: Clearly state the aim of your work.
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Methods: Keep experimental details brief and to the point.
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Results: Highlight key findings by using figures, tables, or graphs.
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Conclusion: Summarize your main conclusions concisely.
Arrange figures and tables in a logical, vertical progression where possible.
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Visual Focus:
Use images and graphics to convey your findings effectively, keeping text minimal. -
Optional but Encouraged:
Include a small photo of yourself in a visible corner of your poster. This can help attendees identify and locate you during the conference, adding a personal touch to your presentation.
You may also have other supporting interactive material on site (e.g., ipad, computer, books, etc), although note we will not have the ability to provide tables.